Accounts Payable

Click here to View Accounts Payable Images

The Accounts Payable Module contains many timesaving tools used to manage out-going cash and the costs to your jobs.
Designed for easy input, allowing you to quickly track vendor and subcontractor payments.
Actual costs are easily generated and posted into Job Cost, General Ledger, Equipment Costing, and Time and Material Billing.
Entering Accounts Payable Invoices and printing Checks have never been easier.
Recurring payments such as Rent and Loan Payments. No need to manually enter the same invoices every month.
Set defaults for Discount and Terms for each vendor.
Set default distribution for each vendor: Set Utilities Expense account as default for the Utility Company.
Fully integrated to Purchase Orders. Warnings are displayed if the invoice amount exceeds the Purchase Order amounts.
Warnings are displayed if the invoice amounts exceed the Budgeted Cost for the Job.
Cash Requirements Report showing Outstanding Amounts by Vendor or by Job.
Print or view Date-Sensitive aged Accounts Payable for prior periods.
Separate Subcontract Payables and Retainage Payables on the General Ledger and Accounts Payable Aging Reports.
Separate Retainage on Job Cost Reports.
Ability to setup different payment terms (number of days, 10th of the month, 15th of the month, etc.).
Ability to enter quantity and dollar amounts when entering Accounts Payable invoices. Shows on Job Cost Reports for cost variance analysis.
1099 Printing. Information is accumulated from A/P Invoice Amounts.
Subcontractor Cost are maintained, including Contract Amount, Change Orders, Invoices received and payments made on Contracts.
Retainage Tracking.
Design your own Purchase Order Printing Format.
Ability to print signature on Checks.
Purchase Order amounts show on Committed Job Cost Report.
Vendor Payments are maintained, enabling review of past bills and payments.
Invoices may be adjusted, with the adjustments being posted automatically to Job Cost and General Ledger.
Override on discounts at check writing.
Invoices may be posted to previous financial periods IF NECESSARY. Controlled.
Easy-to-follow payment selection. Invoices may be selected by job, by vendor, and/or by due date.
Complete Check Reconciliation.
Special Hold Status for invoices you are not ready to pay but want the cost reflection in Job Cost, General Ledger, and Time and Material Billing.
Vendors can be setup "on-the-fly" for more efficient data input.
Laser and traditional tractor-fed checks are supported. All check formats are supported.
Partial Pay on invoices.
Maintain memos for each invoice.
Joint checks.
Direct Depositing available.
Maintains Inventory last cost and quantity on-hand.
Automatic Worker's Compensation deduction for subcontractors.
Manual check processing.
Maintain Insurance Certificates for subcontractors. Checks for expiration dates when entering Accounts Payable invoices.
Accounts Payable Reports:
> A/P Vendor List
> Manual Check Register
> Invoice Register by Job or Vendor
> Open Invoice Report by Job or Vendor
> Invoice History Report by Job or Vendor
> Cash Flow Work in Progress Report
> Invoice Inquiry
> Hold Pay Invoice Report
> A/P Paid Invoice Report
> A/P Memo Printing
> Checks by Job Report
> Checks by Purchase Order Report
> Check History Report
> Void Check Report
> A/P Direct Deposit Report
> 1099 Report
> 1099's
> Committed Cost Report (from Purchase Orders)
> Insurance Certificates
> Open Balance on Purchase Orders
> Aged Payables (A/P Cash Requirements Report)
> Aged Payables by Job (A/P Cash Requirements Report by Job)
> Purchase Order Printing
> Purchase Order by Job Report
> Purchase Order Invoice Detail
> Purchase Order Summary
> Purchase Order Inquiry