Payroll

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The Payroll Module handles a variety of needs, from simple, small crews to Payrolls with hundreds of employees working on numerous jobs in several unions across multiple states.
The Payroll data updates automatically to Job Cost, General Ledger, Equipment Costing, and Time and Material Billing.
Time can be automatically imported from the Service Work Order module.
Full integration with all other modules.
Multiple levels of security.
Certified (prevailing wage) entry, tracking and reporting is as simple as setting up the pay rates in your job - the system automatically pays the correct prevailing wages and will produce a certified report that may be submitted directly to the state.
The ability to enter time against Jobs, Equipment, or non-job accounts.
Full tracking and reporting of Worker's Compensation. Allows for an employee's time to be posted to Jobs with multiple Worker's Compensation codes based on the employee's specific task of the day or Labor Classification.
Payroll Checks with a comprehensive check stub, keeping the employee fully informed of Pay Calculations. The check can be designed to show all pay rates, special earnings and deductions.
Direct Deposit available. Supports Automated Clearing House direct deposit capabilities, producing a file that can be sent to the bank or uploaded on the bank's website.
The same checks can be used for both Payroll and Accounts Payable.
W-2 Forms, Electronic Reporting of W-2 Information and Unemployment Information for all states.
941 and 940 Reporting.
More than one person can be entering Payroll time at any given time.
Unlimited number of Unions, Worker's Compensation Classifications. Complete tracking of fringes and deductions for each employee by Union.
Certified Payroll Reporting.
CAD-880 and CAD-881 Reporting (Mississippi).
Complete Union Tracking for various pay scales and benefits.
Union Calculations based on effective date of rate changes for fringes and deductions in one Payroll period.
Capable of handling various forms of employee benefits such as IRA 401k Plans and Section 125 Cafeteria Plans.
Automatic Employee Receivables deduction tracking, continue deducting until loans are completely repaid.
Many different import file layouts and can integrate with other third-party timecard applications.
Time entry screen is very user-friendly and also offers the ability to enter time without seeing pay rates.
Allows for multiple Labor Classes and Pay Rates by job.
Hardhat expenses Payroll overhead (insurance, Worker's Comp, FICA, union benefits, and other burden items) to the jobs. Hardhat offers flexibility on overhead allocations.
No limits on reporting information. You will be able to access Payroll information for any period and across years.
All Reports can be printed in PDF format. Payroll information can be exported to Excel.
Ability to control which users can access data at various pay levels, the option to create and assign an unlimited number of user IDs and passwords, and easy-to-follow audit trails.
Allows you to post hours to Jobs or to Shop. Or, if the Employee was repairing a piece of Equipment, you can post the hours directly to the Equipment, providing you with accurate Equipment Costs.
Hardhat offers multiple time card entry options (daily, weekly) by type of employee.
Automated printing of signature on Payroll checks available.
Payroll data can be exported to external Payroll Processing services.
Ability to print Certified Reports for previous Payrolls.
Full support of reciprocating localities and states - local tax calculations are completely automated.
Ability to have up 30 Deductions, 10 Union Deductions, 10 Union Fringes, and 7 Tax Deductions (Federal Tax, Social Security, Medicare, State Tax, Local Tax, County Tax, City Tax).
Time Card Printing available with many different formats.
Payroll Input Import options from spreadsheets or other applications, saving time of manual input.
Options to hide earnings from reports.
Tracking of Sick Hours, Vacation Hours, and Holiday Hours.
EEOC minority utilization reports.
An employee can work in multi-states in one pay period.
Time entry screen designed to easily enter time to many different jobs and phases for each day for each employee.
Check sorting by divisions or work crews.
Payroll Reports:
> Employee Ledgers
> Employee Master List (Name, Address, Phone Number)
> Quarterly Unemployment Reports with Electronic Filing
> Workman's Compensation Report
> Union Report
> Federal Unemployment Report - 940
> Federal Payroll Tax Report - 941
> Deduction Report (Taxes, Union And Non-union)
> W-2s with Electronic Filing
> Payroll Checks / Payroll Register
> Certified Payroll Report
> Payroll Input Report
> EEO REport
> City Tax Report
> Employee Tax Report
> Time Card Printing
> Label Printing
> Employee Rate Change Report
> Labor Production Report
> Labor Hours Summary
> Employee Labor Hours Report
> Employee Earnings Report
> Hire and Re-hire Reports
> Direct Deposit Voucher Report
> Payroll Cost and Overhead Report