Purchase Orders

 

Use the Purchase Order module to control over-billing by your vendors. Interfaces with the Inventory Module.

 

Committed Job Cost Report showing the Purchase Order Amounts plus Actual Job-To-Date Amounts.

 

Fully integrated to Purchase Orders. Warnings are displayed if the invoice amount exceeds the Purchase Order

amounts.

 

Design your own Purchase Order Printing Format.

 

Purchase Order amounts show on Committed Job Cost Report.

 

Direct Depositing available.

Subcontract Management

 

The Subcontract Management module helps to control amounts paid to

 

Subcontractors by Job. Ability to track and maintain Contract Amounts, Pending

 

Amounts, Invoiced and Paid, Amounts for Extra and Back Charges.

 

Designed for easy input, allowing you to quickly track vendor and subcontractor payments.
 

Actual costs are easily generated and posted into Job Cost, General Ledger,

Equipment Costing, and Time and Material Billing.

 

Warnings are displayed if the invoice amounts exceed the Budgeted Cost for the Job.

 

Ability to enter quantity and dollar amounts when entering Accounts Payable invoices. Shows on Job Cost Reports for cost variance analysis.

 

Subcontractor Cost are maintained, including Contract Amount, Change Orders, Invoices received and payments made on Contracts.

 

Retainage Tracking.

 

Invoices may be adjusted, with the adjustments being posted automatically to Job Cost and General Ledger.

 

Invoices may be posted to previous financial periods IF NECESSARY. Controlled.

 

Special Hold Status for invoices you are not ready to pay but want the cost reflection in Job Cost, General Ledger, and Time and

 

Material Billing.

 

Partial Pay on invoices.

 

Joint checks.

 

Maintains Inventory last cost and quantity on-hand.

 

Automatic Worker's Compensation deduction for subcontractors.

 

Maintain Insurance Certificates for subcontractors. Checks for expiration dates when entering Accounts Payable invoices.

 

Check Writing

 

Direct Deposit available for Accounts Payable checks.

 

Entering Accounts Payable Invoices and printing Checks have never been easier.

 

Recurring payments such as Rent and Loan Payments. No need to manually enter the same invoices every month.

 

Set defaults for Discount and Terms for each vendor.

 

Set default distribution for each vendor: Set Utilities Expense account as default for the Utility Company.

 

Ability to setup different payment terms (number of days, 10th of the month, 15th of the month, etc.).

 

Ability to print signature on Checks.

 

Override on discounts at check writing.

 

Easy-to-follow payment selection. Invoices may be selected by job, by vendor, and/or by due date.

 

Maintain memos for each invoice.

 

Manual check processing.

 

 

Reporting

 

Cash Requirements Report showing Outstanding Amounts by Vendor or by Job.

 

Print or view Date-Sensitive aged Accounts Payable for prior periods.

 

Separate Subcontract Payable and Retainage Payable on the General Ledger and Accounts Payable Aging Reports.

 

Separate Retainage on Job Cost Reports.

 

1099 Printing. Information is accumulated from A/P Invoice Amounts.

 

Vendor Payments are maintained, enabling review of past bills and payments.

 

Accounts Payable Reports:

  • A/P Vendor List

  • Manual Check Register

  • Invoice Register by Job or Vendor

  • Open Invoice Report by Job or Vendor

  • Invoice History Report by Job or Vendor

  • Cash Flow Work in Progress Report

  • Invoice Inquiry

  • Hold Pay Invoice Report

  • A/P Paid Invoice Report

  • A/P Memo Printing

  • Checks by Job Report

  • Checks by Purchase Order Report

  • Aged Payable by Job (A/P Cash Requirements Report by Job)

  • Purchase Order by Job Report

  • Purchase Order Printing

  • Check History Report

  • Void Check Report

  • A/P Direct Deposit Report

  • 1099 Report

  • Committed Cost Report (from Purchase Orders)

  • Insurance Certificates

  • Open Balance on Purchase Orders

  • Aged Payable (A/P Cash Requirements Report)

  • Purchase Order Inquiry

  • Purchase Order Summary

  • Purchase Order Invoice Detail

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