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AIA/Progress Billings


Track Scheduled Value, Current Payment Due, Retainage, Net Change by Change Orders,


Contract Sum To Date, Total Completed and Stored To Date, Retainage, Current Payment Due.


Produce Progress Billing Invoices, Application for Certificate and Payment and Continuation


Sheet, prints Change Order detail. Hardhat can easily create custom formats.


Many types of invoices may be stored and posted at later dates, particularly important for AIA

and contract billings where the payment and billing are not always the same amounts.


Full Retention Tracking.


Progress Billings are posted to bid items. Over and Under Billings are highlighted.

Service Work Order/Service Contracts


Hardhat's Service Work Order Management Module is an easy-to-use, intuitive system designed for use by the contractor with a Service Department. It provides a Dispatch Board and tracks Service Work Orders and Call History by Customer and Site. The various Schedule Board formats assist you in better managing your service load and planning for peak periods, Preventive Maintenance Calls, and Service Technician Scheduling. The system maintains information on Equipment, Contracts, and Service Technicians, and is fully integrated with the Accounts Receivable, Payroll, and Inventory modules.


Billing information is posted to Job Cost for up-to-the-minute cost versus billing reports.

Time and Material


The Time and Material Billing Module allows you to bill selected customers for all cost-related items. Accurate and timely billing using the Time and Material Billing module allows you to get paid quicker and increases Profit and Cash Flow. This module allows for a simple and efficient way of tracking and verifying that all billings have been posted.


With Hardhat, you can produce Time and Material Billing, Unit Price, Contract, Cost-Plus, AIA, and Progress Billings.



Sales tax is tracked with any combination of State, County, City, and Local tax authorities.


Date-Sensitive Aging Reports for prior periods.


Aged Retainage amounts separately from current Accounts Receivable amounts.


Proposed and accepted change order billing tracking.


Complete customer history, enabling you to track customer's purchasing habits and paying status.


Support of subcontractor billing.


Accounts Receivable Reports:

AIA Worksheet
AIA Change Order Report
AIA Billing Report
Contract Invoicing Change Order Report
Contract Invoice
Free form Invoices
Time and Material Invoices
Progress Billing Invoices
Invoice Inquiry
Sales Register
Aged Trial Balance by Customer
Cash Receipts Report
Sales Tax Report by taxing authority
Open Invoice Report
Billing Report



Invoices may be posted to previous and future accounting periods on a controlled basis.


Finance Charges may be computed at any time during the month.


A/R Invoice Printing. Many different formats available or design your own.


A/R Invoice Printing - Options to print multiple copies. Invoices can be created in PDF Format and can be Emailed.


Proposals can be entered and printed in a format similar to the actual A/R Invoice.


Can easily turn the Proposal into an


Invoice and can be printed as an Invoice.


A/R Invoice Input can be used as Point-of-

Sale, with payment as Cash and/or Credit Card.


A/R Statements Printing. Many different formats available or design your own format.

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